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1. CALL TO ORDER
Chairperson Henry called the meeting to order at 8:00 a.m. It was held at the City of Roseville City
Hall.
Members Present : Cities: Brad Henry (City of Minneapolis) and Dennis Welsch (City of Roseville);
Counties: Paul Leegard (Anoka), Jay Whitstock for Gary Stevenson (Dakota), Dave Drealan (Carver); Gary Caswell for
Patrick O'Connor (Hennepin); David Claypool (Ramsey), Jim Hentges (Scott), and Jane Harper for Virginia Erdahl
(Washington); Federal: Ron Wencl (USGS); GIS Consultants: Larry Charboneau (The Lawrence Group); Metropolitan: Rick
Gelbmann (Metropolitan Council); Non-Profits: David Piggott (Metro East Economic Development Partnership); Schools:
Dick Carlstrom for Lee Whitcraft (TIES); State: David Arbeit (LMIC); and Utilities: Alan Srock (NSP).
Members Absent : Academics: Will Craig (CURA); Business Geographics: Tim Nuteson (Dayton Hudson
Corporation, Metropolitan: Richard Johnson (Metropolitan Council); and Watershed Districts: Cliff Aichinger
(Ramsey-Washington-Metro Watershed District)
Visitors: David Windle (City of Roseville) and Jerry Happle (Plan Sight) representing the I-35W
Corridor Coalition; John Carpenter (The Lawrence Group); Chuck Krueger (Hennepin County); and Ed Krum (Mn/DOT and
co-chair of the MetroGIS Technical Advisory Team)
Support Staff : Randall Johnson and Theresa Foster
2. ACCEPT AGENDA
It was agreed to consider Item 4 after Item 5g. Srock moved and Gelbmann seconded to approve the
agenda, as revised. Motion carried, ayes all.
3. ACCEPT MEETING SUMMARY
Gelbmann moved and Srock seconded to approve the minutes for the Committee’s December 17, 1998
meeting, as submitted. Motion passed unanimously.
5. ACTION AND DISCUSSION ITEMS
a. North Metro I-35W Corridor GIS – Presentation of Capabilities
Chairperson Henry introduced David Windle with the City of Roseville and Jerry Happle, Principal with
Plan Sight and GIS consultant to the Coalition. Henry informed the group that the Coalition has been asked to explain
its GIS capabilities to the MetroGIS Policy Board at the April 21st meeting. The purpose of the presentation
at this meeting is to give the Committee an opportunity to suggest modifications for the presentation to the Board and
to inform Committee members of the Coalition’s goals and accomplishments.
Windle summarized the Coalition’s transportation, housing, and economic development related
goals, emphasizing the need for a GIS backbone and ability to work at the parcel level as vital to achieving these
goals; the participants, major accomplishments, and funding sources, including assistance form MetroGIS. Happle
demonstrated the contents of the Coalition’s on-line atlas available via the Internet and the Coalition’s GIS
data warehouse available only to Coalition partners via a password protected high-speed network. The data warehouse
contains a user-friendly, one-stop-shop to view metadata, view data, download data, obtain "how to" information on a
number of procedures, links to other WEB sites, and definitions. Data for each Coalition community has a common look
and a common format.
The presentation was very well received. Members did, however, suggest for the Board presentation
that Windle and Happle should note the Coalition is an operational example of how GIS can be incorporated into the
day-to-day business activities, describe a few examples of how GIS is being used on a day-to-day basis by the member
communities, and identify some benefits that are being realized by the members. The group also asked the Coalition to
acknowledge its role as a pilot in the development of policy and infrastructure solutions important to the success of
MetroGIS with specific reference to its adoption of a generalized Future Land Use Designation scheme.
Windle demonstrated an economic development related GIS application developed by the Coalition that
adds significant value and usability to a privately held commercial real estate database (OCR). Piggott (Metro East
Development Partnership) commented his organization makes extensive use of the OCR database and that the
Coalition’s GIS interface is a very valuable asset.
Welsch stated that each of the city planners involved in the Coalition’s work view the ability
to devise subregional approaches to housing, economic development, transportation, and growth management as cutting
edge made possible by GIS technology and the willingness of their organizations to endorse a collaborative approach.
Wencl asked if the Coalition would consider sharing procedures its has developed, in particular for
converting between projections. Windle stated he believes the Coalition would consent to posting many of its procedures
and definitions on its Internet site.
- MCD/County Jurisdictional Boundary Guidelines
Gelbmann explained this proposal establishes a guideline to facilitate data sharing and that
implementation would have minimal impact on primary data producers.
Motion: Piggott moved and Leegard seconded to recommend that the Policy Board endorse use of the FIPS
county and place codes for Minor Civil Divisions (MCD) as the MetroGIS standard for identifying counties and
MCD’s. Motion carried, ayes all.
Gelbmann asked the Committee for its preference whether staff should continue to include information
with staff reports used by the Team to develop its recommendation (e.g., the actual codes that would be assigned to
each minor civil division and the comments received from the peer review.) Several members commented that inclusion of
this type of information is useful to their understanding of the issues and making informed decisions without the need
to ask questions that in effect would rehash ground covered by the Team.
Caswell moved and Srock seconded to adopt the meeting schedule for the remainder of 1999 as presented
in the staff report (June 24th, September 23, and December 16). Motion carried, ayes all.
Chairperson Henry called for nominations for Vice Chairperson. Leegard nominated Claypool. No other
nominations were received. Caswell moved and Gelbmann seconded to close the nominations and elect Claypool as
Vice-Chairperson. Motion carried, ayes all.
Henry turned the meeting over to Vice-Chairperson Claypool who called for nominations for
Chairperson. Leegard nominated Henry. Wencl moved and Piggott seconded to close the nominations. Leegard moved and
Arbeit seconded to elect Henry as Chairperson.
- Expand Coordinating Committee Membership -- State Agencies
Chairperson Henry informed the group LaBau has accepted a position with Mn/DOT and has stepped down
as Chairperson of the Policy Advisory Team. Henry and Welsch noted Labau’s change in status lead to a discussion
about the role Mn/DOT and other state agencies should have in the affairs of MetroGIS. Subsequently, the Team concluded
state agencies should be invited to become voting members on the Coordinating Committee.
Committee members concurred involvement of state agencies with strong commitments to the use of GIS
technology is important to the long-term success of MetroGIS. The group concurred with the Policy Advisory Team’s
recommendation to invite Mn/DOT, given its significant commitment to MetroGIS. The group raised concerns that an open
invitation to other state agencies could result in a loss of focus on issues important to local government. The group
concluded that state agencies should be represented on the Committee in the same manner as school districts, cities,
watershed districts, academics, non-profits, private sector, etc. It was agreed Mn/DOT and one other state agency which
produces data relevant to one or more of the priority information needs should be invited to appoint a representative
to the Committee. It was also agreed that LMIC would continue to be represented because LMIC possesses special
expertise important to the success of MetroGIS, not provided by the State Agencies.
Motions:
- Piggott moved and Welsch seconded to authorize the Chairperson to send a letter of invitation to
the Commissioner of Transportation requesting Mn/DOT to appoint a representative to serve on the MetroGIS Coordinating
Committee. A copy of the invitation is to be sent to the Chair of the Mn/DOT Geographic Information Council. Motion
carried, ayes all.
- Welsch moved and Harper seconded to request the Governor’s Council on Geographic
Information to devise a process through which state agencies, which produce data germane to one or more of the 13
priority MetroGIS business information, can select one representative, in addition to Mn/DOT and LMIC, to serve on the
MetroGIS Coordinating Committee. Motion carried, ayes 15, nays –1 (Caswell)
f. Parcel Boundary Business Information Need
Theresa Foster, MetroGIS Technical Coordinator, summarized the information presented in the staff
report and requested direction from Committee on assumptions that will used to devise a regional parcel data solution.
She noted this item is before the Committee at this time to accommodate the interview schedule for the Fair-Share
Financial Model project. Members were asked to keep in mind the philosophy that the counties, in their role as primary
producers, will not be asked to modify their datasets to accommodate the needs of other stakeholders. If modifications
are needed, the tasks and costs of any such tasks will be classified as "costs of collaboration", which will be include
in the fair-share allocation model under development.
Comments offered included: Gelbmann suggested that the regional custodian tasks should be phrased as
performance standards rather than specific tasks to provide flexibility in devising solution. Harper cautioned that a
monthly update schedule (submittal of charges in the county’s parcel database to the regional custodian) is about
as often as will to be possible for Washington County. Claypool cautioned that whatever guidelines are agreed upon, the
tasks require work and that time schedules may not be able to be met from time to time. Charboneau and Srock noted that
development and maintenance of a regional parcel data solution will be complex and time consuming. They noted the need
to define the costs and custodian candidates in the very near future. The group recognized that more than one solution
may be required (parcel points, parcel boundaries, etc) and that a dynamic application that assembles parcel data on
as-needed basis for all or a portion of the seven county area need and for a particular use rather than maintaining a
parcel data layer for the entire region should be investigated. Caswell noted he would get back to Theresa with his
comments once he had an opportunity to think about the assumptions.
Information Policy Task Force and Proposed Legislation
Randall Johnson reported that the MetroGIS Policy Board, at its January 27th meeting, had
directed MetroGIS managers to communicate the Board’s opposition to the Task Force recommendation to eliminate
government’s ability to impose a fee to recover the cost of data development. Arbeit summarized the status of
Legislation that has been proposed to response to 13 of the 23 recommendations of the Information Policy Task Force. At
the present time there is no legislative proposal to revise the cost recovery authority. Staff would be attending the
Senate Judiciary Committee hearing at noon to follow the progress of other Task Force related legislation.
4. SUMMARY OF SEPTEMBER 30th POLICY BOARD MEETING
No discussion due to lack of time.
6. STRATEGIC INITIATIVES UPDATE
No discussion due to lack of time
7. INFORMATION SHARING
Chairperson Henry acknowledged the Lakeville School District GIS project report included the agenda
packet and encouraged the members to bring samples of their GIS work to share with the Committee. He showed an example
of how Minneapolis is overlaying orthoimagery with the regional street centerline database and noted that the City is
considered doing away with maintaining their own file and relying upon the regional dataset.
8. NEXT MEETING
Thursday, June 24, 1999
9. ADJOURN
Caswell moved and Gelbmann seconded to adjourn at 10:18 a.m. Motion carried unanimously.
Prepared by,
Randall L. Johnson, AICP
MetroGIS Staff Coordinator
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