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1. CALL TO ORDER
The meeting was called to order by Richard Johnson at 1:35 p.m. It was held at the Roseville City
Hall.
Members Present: David Arbeit, Virginia Erdahl, Brad Henry, Richard Johnson, Patrick O'Connor, and
Dennis Welsch
Members Absent: Margo LaBau
Visitor: Beth Hobbs and Tracy Tupper-Looney, Fair-Share Financial Model Consultant representatives.
Support Staff: Randall Johnson and Theresa Foster
2. ACCEPT AGENDA
The agenda was accepted as submitted.
3. ACCEPT MEETING SUMMARY
Action on the Team’s August 6, 1998, September 11, 1998 meeting summaries was deferred to the
next team meeting, as was action on the September 14, 1998 summary of the negotiations subcommittee.
4. ACTION AND DISCUSSION ITEMS
a. MetroGIS Fair-Share Financial and Organizational Structure Project
Beth Hobbs, consultant project manager, explained the project objectives and consultant resources
assigned to each of the four major project tasks. Team members will receive the complete text of the scope of work and
quality assurance plan prior to the next meeting. Ms. Hobbs also described in more detail the objectives, participants,
quality assurance measures, and work plan for Task A, which officially began with this meeting. This work involves
identifying the boundary between tasks related to support of internal business needs and those beyond internal needs
necessary to effectively share data. Criteria to evaluate effectiveness in performing data sharing functions will be
developed.
Task B will assign a cost to the externally driven tasks. Task C will involve identifying a
fair-share cost allocation scheme to finance the externally driven tasks and identifying an organizational structure
appropriate to achieving the mission of MetroGIS. Another objective of the project is to evaluate how MetroGIS’s
needs converge and diverge from the guidelines promoted for the National Spatial Data Infrastructure (NSDI).
Team members encouraged the consultant team to evaluate projects that have been previously funded by
NSDI for relevance to this project, including LMIC’s NSDI grant funded in 1996, for relevance to this project.
Staff noted the relevance to this study to the cutting edge work of the North Metro I-35W Corridor Coalition to
integrate parcel and other data from portions two counties and from seven cities. Welsch agreed. Staff will speak to
Welsch about setting up an interview for the MetroGIS consultant to meet with I-35W officials and their consultant. It
was agreed that consultant requests for information from team members will be sent to MetroGIS staff who will forward
them on to the team members and that team members are to communicate with the consultant through staff. Email will be
used as much as possible.
The next three meetings with the consultant (and for the team in general) were scheduled for December
3, 1998 at 8:30 a.m., January 21, 1999 at 1:30 p.m., and February 11, 1999 at 8:30 p.m. These meetings will be held at
the Roseville City Hall. The November meeting tentatively suggested in the scope of work by the consultant was dropped
and the January 21st meeting was added. The purpose of the January 21st meeting will be to
critique a consultant presentation to the Policy Board tentatively scheduled for January 27th.
b. Meeting Funding Priorities 1999-2000
Staff shared a draft list of funding priorities with the team for comment prior to presenting it to
the Coordinating Committee on October 22nd. Included were several priorities for which funding has been
budgeted in 1999 and several others which staff suggests should be considered for funding in 2000. Team members asked
staff to include the priorities funded in 1998, state how each funding priority relates the MetroGIS Scope of Services
adopted by the Policy Board on September 30th,, and, if possible, arrange for a facilitator to lead the
Committee’s discussion on October 22nd. Members also agreed these priorities should be accompanied by a
summary of how each of the projects, funded through the GIS Data and Cost Sharing Agreement with each county, relate to
the MetroGIS work plan.
5. OTHER BUSINESS
None.
6. ADJOURN
The meeting adjourned at 3:35 p.m.
Prepared by,
Randall Johnson, AICP
MetroGIS Staff Coordinator
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