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The meeting began at 1:00 PM at the Earle Brown Conference Center at the University of Minnesota in St. Paul.
Members present: Rick Person, City of St. Paul; Marcel Jouseau, Metropolitan Council Environmental Services;
Tim Zimmerman, Hennepin County; Robert D. Nelson, Richfield Public Schools; Judie Erickson, City of St. Louis Park;
Roger Carlson, City of Minneapolis; Jane Harper, Washington County; Kathy Johnson, Metropolitan Council; Will Craig, UM
CURA; Tom Eiber, DNR Forestry; David Claypool, Ramsey County; Phil Cooper for Kent Treichel, Wilder Research
Foundation.
Members absent:, Don Yeager, LMIC; Joe Ryan, Oppidan Investment Co; Maria D'Andrea, City of Robbinsdale; John
Connelly, St. Paul & Ramsey County Charter Commissions; Mike Wood, Waypoint Technologies; Mark Tente, Lake Johanna
Fire Dept.; Dale Nikkola, Anoka Electric Cooperative; Michael Munson, Metropolitan Council; Ron Wirtz, Citizens League;
Rebbecca Blue, SEH, Inc.; Dave Schroeder, Police Support LOGIS.
Visitor: Rick Gelbmann, Metropolitan Council GIS Coordinator
Support Staff: David Vessel, Heidi Welsch
1. Introductions and Agenda.
Personal introductions were made and the agenda was reviewed. The Data Content Advisory Team meeting summary
from May 16, 1996 was approved by motion.
2. Questions from 16 May Meeting
Staff discussed comments and questions from the last meeting. Regarding information on other regional GIS
systems, staff reported most are organized around a particular type of data. MetroGIS is the first effort to attempt a
consortium of all potential users and producers of data within a multi-county jurisdiction.
3. Data Content Advisory Team Purpose
The team reviewed the purpose statement as adopted by the MetroGIS Coordinating Committee: "To identify the
datasets and their characteristics which provide the greatest utility for the Metro Area GIS data user community." The
group agreed that acquiring a consistent basemap throughout the region should be the first step of MetroGIS. Ensuring
that existing datasets can be linked through key identifiers is also extremely important. Delineating standards and
continuity across the regional for new datasets is crucial. Finally, examining the questions which are asked or may be
asked by decision makers will be important in determining which datasets (new and existing) are or will be regionally
significant to the MetroGIS effort.
Four tasks that the Data Content Team will undertake and prioritize are as follows:
- CORE GEOGRAPHIES (parcels/ streets/ baseline/ geographic features/etc.)
- KEY IDENTIFIERS (PIN, address)
- KEY LOGICAL LINKAGES TO TABULAR DATA
- KEY ORGANIZATIONS OR DATA BASES TO MAINTAINING DATA
4. Focus Group Methodology
The team revisited the focus group methodology as a technique for identifying regionally significant data
sets. The group agreed with Jane Harper's ingredients for successful focus groups: a few key questions; round-robin
format; specified period of time; questions geared toward goals or business needs; hand-picked people. The critical
issues surrounding focus groups are: who to invite and what questions to ask. The team felt strongly that they should
be involved with both of these tasks. Staff will compile a preliminary list of candidates for the focus groups as well
as a preliminary list of questions to be of focus group participants.
5. Focus Group Topics
The team agreed that the focus group topics should be revised as follows:
- Community and Economic Development/ Planning / Growth Management/ Demographics/ Housing/ Employment/
Research (This group will be referred to as: Community Development, Planning, and Research)
- Property Records
- Public Works/ Utilities/ Transportation/ Communications
- Parks/ Environmental Protection/ Natural Resources
- Public Safety/ Judicial
- Human, Social, and Educational Services/ Public Health (Code Enforcement, Licensing,
Nursing)/Libraries
6. July Work Plan
The following items were identified as part of the agenda for the July meeting:
a) Compile and review a list of potential candidates for the focus group meetings. Staff will compile
preliminary list and send it to members by June 24, 1996. Team members will return additions or changes to staff by
July 1, 1996. Staff will compile revised list for review at the July meeting.
b) Compile and review a list of potential questions for the focus groups to answer.
c) Discuss techniques to be used in the focus groups (i.e. questionnaires/ number of meetings per focus
group/etc.)
7. Norms of Procedures
It was agreed to limit meeting length to 2 1/2 hours. Rick Person, City of St. Paul, agreed to be the team
chairperson. Tim Zimmerman, Hennepin County, volunteered to be vice-chairperson. The location of the meeting will move
from place to place as volunteered. Meetings will be held monthly, with the expectation of completing the four tasks
(as identified in section 4 of this summary) by fall. Following completion of the tasks, it is possible that the group
will reconfigure to serve the needs of MetroGIS implementation. Staff support will provide meeting summaries soon after
the meeting. Agendas will be mailed out one week before the next meeting. It was agreed to use a head nod procedure for
internal votes; however, items which will be sent to the Coordinating Committee or other teams will proceed with a
formal motion, second and vote. Each agenda will allow 5-10 minutes for old business and afterthoughts. Approximate
meeting time guides will be provided with each item on the agenda.
8. Next Meetings
The next meetings of the Data Content Team will be:
- July 11; 1:00-3:30 PM at City of Minneapolis
- Aug. 14; 1:00-3:30 PM at Metropolitan Council
- Sept. 11; 1:00-3:30 PM at City of St. Louis Park
- Oct. 9; 1:00-3:30 PM at Hennepin County
9. The meeting adjourned at 4:00 PM.
Prepared by Heidi Welsch, GIS Administrative Intern
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