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Chairperson Rick Person called the meeting to order at 1:05 p.m. at the Metropolitan Council Offices in St.
Paul.
Members present: Chairperson Rick Person (City of St. Paul); Jane Harper, (Washington County); David Claypool
(Ramsey County); Tim Zimmerman (Hennepin County); John Connelly (St. Paul & Ramsey County Charter Commissions);
Kent Treichel (Wilder Foundation); Will Craig (UM CURA)
Members absent: Don Yaeger (LMIC); Judie Erickson (City of St. Louis Park); Kathy Johnson (Metropolitan
Council) Marcel Jouseau (Metropolitan Council), Marcia Broman, (Metropolitan 911 Board), Nancy Pollock, (Metropolitan
911 Board); Dale Nikkola (Anoka Electric Cooperative); and Tom Eiber (DNR Forestry) Michael Munson (Metropolitan
Council); Roger Carlson (City of Minneapolis); Dennis Carlson (Anoka-Hennepin IDS #11)
Visitors: Rick Gelbmann, Metropolitan Council GIS Coordinator
Support Staff: David Vessel; Heidi Welsch
1. Accept Agenda
The agenda was accepted as presented.
2. Accept Meeting Summaries
The meeting summary from August 6, 1997 was accepted.
3. Summary of the 28 August Coordinating Committee Meeting
Rick Person explained that the Data Content Team recommendation from 6 August was tabled at the Coordinating
Committee meeting on 28 August. Person noted that the Committee adopted the Content Team’s recommendation to begin
work on Land Use Plans and Street Centerlines. Person also noted that the Committee endorsed the team’s
recommendation to accept Washington County’s pilot project proposals on school district boundaries.
Vessel commented that the actions of the Coordinating Committee should be viewed as concern for process rather
than concern over the work on the team.
4a. Washington County Status Report
Harper explained the progress that has been made on the jurisdictional boundaries pilot project in Washington
County. She described 3 pieces of work facing the Data Content Team in the information need projects:
- Identify Existing Data
- Identify Improvements to that data
- Identify Improvements to the process.
Harper explained that Washington County’s pilot project is focusing on identifying improvement to
jurisdictional boundaries data. The project has begun with jurisdictional boundaries of Forest Lake. Harper distributed
a report on the project. The team agreed that a lot of progress has been made toward identifying all of the issues
involved with mapping municipal boundaries.
The team discussed possible need for a peer review regarding policy issues at some point in the future.
Claypool noted and the team agreed that future policy for annexations and maintenance of a municipal boundary may need
more thought.
Craig noted the need for different scale maps depicting the same theme. For instance, one user may only need
an outline of municipal boundaries that will fit on an 81/2" x 11" piece of paper while another user may need accuracy
at a sub-parcel unit for legal purposes. Who will come generalize the detailed map to a more general level? Craig felt
that this should be done at a metropolitan / regional level and suggested that the Metropolitan Council may be the most
appropriate agency to take this task. Gelbmann noted two separate issues: who will do the generalization; and how will
the generalization be done. Craig suggested utilizing local expert, Bob McMaster from the University of Minnesota
regarding generalization.
A discussion of which organization would be the best compiler of data ensued. Craig noted that each county
would need to think about its own needs for generalization. Harper suggested that a recommendation regarding
generalization could come out of the Washington County pilot project process.
Harper noted that a Peer Review of the municipal boundaries pilot project will be held on October 8. The
MetroGIS Standards Team will participate in the review.
4b. Dataset Recommendation to the Coordinating Committee
There was some discussion of the appropriate roles of the various advisory teams. Harper motioned and Claypool
seconded the following recommendation:
- The following specification should be used for County and MCD Boundary datasets: The dataset(s) should be
a metro-wide with more positional accuracy than the existing metro-wide coverages. The dataset(s) should provide
metadata, entity and attribute information, unique identifiers, official map names, label points, and contact
information for each county or MCD jurisdiction. The horizontal datum should be NAD83 and the dataset(s) should be in a
format that can be converted to as many other formats as possible. The dataset(s) must match the county parcel layers
where the parcel layers conform to positional accuracy requirements that are yet to be determined.
- Metropolitan Council’s MCD and County boundaries dataset be made available until such time as a
‘better’ (for example: more positionally accurate or more up-to-date) dataset becomes available.
- A set of ‘findings’ be compiled regarding: Potential Dataset Custodian Organizations; Logistics
and Procedural Issues; Dataset Custodian Responsibilities. The findings will include staff research completed as well
as information from the Washington County pilot project on municipal boundaries. This set of findings will be used by
the MetroGIS Policy Advisory Team to make a recommendation of the dataset custodian organization.
- Coordinating Committee recommend a custodian for the MCD and County boundaries dataset using the research
information gathered by the Data Content Team and the Washington County pilot project.
5. Status of Watershed Districts Mapping
Vessel explained that the State Board of Water and Soil Resources (BWSR) has been sent an electronic file that
was digitized by the Metropolitan Council GIS staff. BWSR is currently working to revise these boundaries through
hearings and re-writing of the legal descriptions.
6. Other Business
Gelbmann explained that a dataset of all addressable street centerlines data throughout the metropolitan area
has been prepared by the Lawrence Group. The Metropolitan Council and MnDOT have jointly purchased a license agreement
which allows any government agency with jurisdiction in the metro area to use the data. The data should be ready for
download from an FTP site by mid-October.
7. Next Meeting
- Thursday, December; 1:00 p.m. - 3:30 PM; Metropolitan Council Offices
8. Adjournment
The meeting was adjourned at 3:45 p.m.
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