|
1. Call to Order
Chairperson LaBau called the meeting to order at 8:40 AM. at the Roseville City Hall.
Members Present: Margo LaBau; David Arbeit; Dennis Welsch; Richard Johnson.
Members Absent: Virginia Erdahl; Pat O'Connor Support Staff: Randall Johnson; Heidi Welsch
2.-3. Acceptance of the Agenda and Meeting Summaries
The agenda and meeting summary from December 5, 1996, were accepted as presented by consensus.
4. Report from the Team Chair -- January 15, 1997 MetroGIS Policy Board Meeting
No re-cap of the Board meeting was necessary since all members of the Policy Advisory Team were present for
the January 15, 1997, board meeting. Chairperson LaBau reported Dennis Berg, Anoka County's representative to the
Board, was impressed with the poster session and very positive about the MetroGIS initiative. Margo noted that he had
placed MetroGIS on two County Board committee agendas and stated that he was impressed with the cooperation and
coordination that he is witnessing among staff. Margo also noted that notwithstanding his positive feedback Mr. Berg is
still concerned about private sector involvement in the process. It was agreed that the private sector's role in the
process needs to be among the first matters discussed by the Board.
5. New Business
5a. Policy Board Operating Guidelines
The Team reviewed draft Policy Board Operating Guidelines, dated January 25th, and agreed on several revisions
to Articles I (Definitions), II (Policy Board guidelines), and III (Coordinating Committee guidelines). It was agreed
that the Operating Guidelines should stipulate that a role of the Policy Board is to endorse guidelines for the
organizations/perspectives to be represented on the Board and on the Coordinating Committee and that the appointment of
the person to representatives these interests will remain the responsibility of the organization to be represented.
Staff was directed to prepare a report for the March 25th Policy Board meeting explaining why a representative was
sought from each of the organizations currently represented on the Coordinating Committee and on the Board.
The Team raised questions regarding quorum requirements and the number of Board member votes that should be
required to pass a motion. Staff was directed to review the Metropolitan Radio Board's quorum and voting policies and
to revise the Board's draft guidelines according for discussion by the Team. The Team agreed that it should review the
revised draft of the guidelines as a Team before the March 6th Coordinating Committee meeting. It was also agreed that
the following items should be on the Board's March 25th agenda: 1) Articles I (Definitions) and II (Policy Board
Guidelines should be presented for discussion and approval, 2) direction should be sought from the Board on several
matters concerning guidelines for the Coordinating Committee [items 1a-d on the first page of the staff report for this
item], and 3) the Coordinating Committee's adopted interim operating guidelines should be an information item.
The Team discussed the procedure options for moving forward on the guidelines. There was some discussion of
whether a sub-group of the Board should be invited to participate in drafting the Operating Guidelines. The Team
concurred that the Policy Advisory Team and Coordinating Committee review processes should be relied upon because it
would be difficult for the Board to appoint a sub-group to work on this important issue without having more familiarity
with the interests and strengths of the individual Board members.
6. Next Meeting
The Team agreed to hold a special meeting before the March 6, 1997 Coordinating Committee meeting to finish
its review of the Policy Board Operating Guidelines and to consider the items that were not addressed in the February
6th agenda (Legitimization of the Policy Board; Meeting Notification Guidelines; MetroGIS Newsletter; March 25 Policy
Board Agenda).
The special meeting was scheduled as follows: Date: Thursday, 27 February 1997 Time: 8:30 AM. - 10:30 AM.
Location: Roseville City Hall
Prepared by Heidi Welsch, GIS Administrative Intern
|
