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1. Call to Order
The meeting was called to order by Chairperson LaBau at 9:00 a.m. It was held at the Roseville City Hall.
Members Present: David Arbeit, Virginia Erdahl, Brad Henry, Richard Johnson, Margo LaBau, Patrick O'Connor,
and Dennis Welsch.
Members Absent: None
Visitor: Gina Buss of the Fair-Share Financial Model consultant team.
Support Staff: Randall Johnson and Theresa Foster
2. ACCEPT AGENDA
Item 4c was moved to the top of the agenda. Richard Johnson moved and Welsch seconded to accept the agenda, as
revised. Motion carried unanimously.
3. ACCEPT MEETING SUMMARY
The February 21, 1999 meeting summary was accepted, as submitted.
4. DISCUSSION/ACTION ITEMS
4c. Advisory Team Chair and Membership
Chairperson LaBau reported she had accepted a position with Mn/DOT as special assistant to the Commissioner
and will be taking a leave of absence from Anoka County, effective March 12th. She noted she would like to remain
involved in the affairs of MetroGIS but thought it appropriate to step down as Chair of the Policy Advisory Team. She
reported that Commissioner Tinklenberg is aware of MetroGIS and concurs with its objectives.
The Team concurred that Mn/DOT’s investment in GIS technology and extensive working relationships with
local government in the metro area would provide a perspective important to the work of the Coordinating Committee.
Motion:
Arbeit moved and Henry seconded to recommend that the Coordinating Committee invite Mn/DOT to appoint a
representative to serve on the Coordinating Committee. Motion carried ayes all. Although not mentioned in the motion,
the members were unanimous in their desire for Mn/DOT to appoint Chairperson LaBau as its representative to the
Committee. They also concurred in their desire that Ms. Labau continue to serve on the Policy Advisory Team.
Welsch and Erdahl noted other state agencies, in particular DNR should also be invited to participate on the
Coordinating Committee if they like Mn/DOT have made extensive investments in GIS technology and have extensive working
relationships with local government in the metro area. The membership concurred, citing the need to bring as many
possible partners to the Committee’s deliberations as possible to cooperatively evolve policy and finding
mechanism recommendations. Arbeit was asked to explain the relationship between LMIC and state agencies, such as Mn/DOT
and DNR. He reported LMIC provides services to state agencies such as data distribution and application development but
does not represent their operational objectives.
Motion:
Welsch moved and Erdahl seconded to recommend that the Coordinating Committee extend an invitation to state
agencies with an interest in GIS technology to appoint a representative to the Coordinating Committee. Motion carried
ayes all.
Members agreed that if this recommendation is endorsed by the Committee, the letter of invitation should
include an outline of the expectations of Committee members. Arbeit agreed to provide staff with the mailing addresses
for state agencies.
With regard to selection of a Chairperson to succeed herself, LaBau stated she believes counties should
continue to provide leadership for the Policy Advisory Team and asked Virginia Erdahl to consider chairing the Team.
Erdahl agreed with the understanding that if lack of time becomes a concern she can seek relief from the Team. The Team
agreed.
Motion:
Richard Johnson moved and Henry seconded to elect Virginia Erdahl as chair of the Policy Advisory Team for the
coming year. Motion carried unanimously.
The members thanked Margo LaBau for her leadership and hard work during her two-year term as chairperson.
O’Connor reported he has been appointed to serve as Hennepin County’s alternate representative to
the MetroGIS Policy Board. Jeff Spartz, the previous alternate representative, is no long with Hennepin County. As
such, he believes someone other than himself should represent Hennepin County on the Policy Advisory Team. Staff noted
that another alternative to the Policy Board serves on the Coordinating Committee and Policy Advisory Team, but it is
up to Hennepin County to decide how to best represent its interests in the various MetroGIS roles.
Henry left the meeting.
4a. MetroGIS Fair-Share Financial and Organizational Project
Gina Buss summarized progress on Task A (roles and responsibilities) and Task B (Estimate of Costs of
Collaboration). She provided a list of questions that will be used to interview candidate primary data producers and
candidate regional data custodians. Staff noted they had not had an opportunity to review this listing prior to the
meeting and would speak to Ms. Buss if any questions arise.
The purposes of the Task B interviews are to clarify roles and responsibilities, estimate the amount of effort
needed to accomplish the tasks associated with a regional data sharing collaborative, assign an appropriate level of
expertise to each task, and ultimately assign a cost for each task. A list of prospective interview candidates for
primary producers and regional custodians was shared with the group for comment. Several revisions were suggested. It
was agreed the last three entries on the list concerning Data Finder need clarification of purpose and objectives.
Staff asked the consultant team to speak with staff in this regard.
The Team reiterated the need to focus interviews on organizations that have been or will likely be designated
as primary data producers or regional custodians for data that addresses priority information needs identified by
MetroGIS. Staff clarified the seven counties should be assumed to be the primary data custodian for parcels and for
school district and watershed district jurisdictional boundaries. Counties have been designated as primary custodians
for MCD/County jurisdictional boundaries. The Metropolitan Council has been designated regional custodian for
MCD/County jurisdictional boundaries. Cities should be assumed to provide planned land use designation information and
school districts should be assumed to be a primary producer of socioeconomic data. John Carpenter of The Lawrence
Group was suggested as an interview candidate for school data in addition to Dick Carlstrom of TIES.
Ms. Buss noted that if information gaps remain following the one-on-one interviews, a focus group method will
be considered. The interviews are tentatively scheduled to begin the week of March 15 and continue for two weeks. Ms.
Buss asked if staff could provide her with a list of persons interviewed thus far by Will Craig as part of his MetroGIS
Benefits Study. Staff noted he would ask but cautioned that Craig’s study is concentrating on data users, whereas,
the interviews for the Fair-Share Financial Model study will be concentrating on primary producers and regional
producers/integrators of data.
4b. Information Policy Task Force Recommendations and Proposed Legislation
Arbeit and staff summarized the bills that seek to address 13 of the 23 recommendations of the Task Force
(S.F. 652, S.F. 1039 and S.F.1040). Ten of the recommendations labeled as controversial by Senator Betzold will not be
introduced until late in the session with the intent to debate the issues over the summer. A recommendation concerning
reporting of "surveillance devices" was defeated in the Judicial Subcommittee following testimony from David Claypool
and one other person. Legislation to implement the remaining twelve Task Force recommendations, introduced by Senator
Betzold, was approved by the Judicial Subcommittee and is contained in the three above cited bills along with their
accompanying amendments. It was noted that the approved elements of these bills are expected to be incorporated into
S.F. 653, an Omnibus Bill. The only remaining matter of concern to the GIS community in these bills is a provision
included in the A6 Amendment to S.F 1040.
The group concluded that individual organizations, not MetroGIS, should seek revision/clarification of the
phrase "or download the data" contained in the A6 Amendment. The group concurred that individual organizations should
note their concerns for this phrase as well as note its impact on MetroGIS. It presence could hamper realization of a
widespread data sharing. That is, as currently stated, this language may deter some organizations from enabling remote
access technology, technology necessary to fully achieve the data-sharing objectives of MetroGIS.
The group concluded that if this phrase is not deleted it should be replaced with a phrase such as "or
download an electronic file of the image on the screen as presented on the screen". Staff agreed to email the
Coordinating Committee membership and also inform them that S.F. 653 is expected to be acted on by the full Senate
Judicial Committee before March 19th. The group also agreed that any information forwarded to Senator Betzold should be
sent to each of the members of the committee
5. OTHER BUSINESS
None
6. NEXT MEETINGS
Wednesday, April 7th, Roseville City Hall, 8:30 a.m.
(Primary item -- Critique consultant presentation for April 21st Board meeting.)
7 ADJOURN
The meeting adjourned at 11:00 A.M.
Prepared by Randall Johnson, AICP, MetroGIS Staff Coordinator
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