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Special Meeting: MetroGIS Policy Advisory Team and Advisory Team Liaisons
1.CALL TO ORDER
Chairperson LaBau called the meeting to order at 8:40 a.m. The meeting was held at the TIES Training Facility
in Roseville.
Team Members Present: David Arbeit, David Claypool (Liaison to Data Content Advisory Team and Vice-chair
Coordinating Committee) Virginia Erdahl, Brad Henry (Chair Coordinating Committee), Margo LaBau, and Dennis Welsch Team
Members Absent: Richard Johnson and Patrick O’Connor
Others Present: Jim Sydow (Liaison Data Access Team), Mark Kotz (Staff – Standards Team), and Chuck
Ballentine (Metropolitan Council).
Staff Present: Randall Johnson
2. ACCEPT AGENDA
Item 4b "Pricing Policy for Metropolitan Council Orthoimagery" was added.
3. ACCEPT MEETING SUMMARIES
Henry moved and Sydow seconded to approve the February 5th and April 2nd meeting summaries as presented except
that ""criminal justice programs" in the third line of the last paragraph for Item 4a was changed to "general fund".
Motion carried unanimously.
4. ACTION/DISCUSSION ITEMS
4a. MetroGIS Participant Satisfaction Survey: Follow-up Action:
The following were agreed upon to clarify expectations, improve communication, and streamline the MetroGIS
process, effective immediately:
- There will no longer be meetings of the Advisory Team Liaisons and the Policy Advisory Team.
- Team Liaisons are responsible for:
- Deciding, in conjunction with the Team Chair and staff, Team meeting agendas and when items should
be forwarded from their Team to the Committee.
- Timely communication with their Team members, by e-mail, to inform when a Team item is scheduled for
Committee and Board action, the action taken by the Committee and Board, and other matters of interest to the
Team.
- Presenting Team items to the Committee and Board.
- Team Chairs, for Teams that have Chairs in addition to Liaisons, are responsible for:
- Supporting the Team Liaison(s) with communication to Team members.
- Presiding over Team meetings.
Staff was asked to forward these responsibilities to the leadership of each Team. Mark Kotz will prepare a
list of expectations for staff that support the Teams.
Team leaders were asked to share the draft work program presented in the agenda materials and in a hand out
for their Teams and to provide comments to staff prior to the June 25th Coordinating Committee meeting.
Staff will include the narrative from "Responses to Status of Activities Cited as High Priorities" presented
ijn the agenda materials in a thank you to each person asked to participate in the MetroGIS Participant Satisfaction
Survey. Item seven was dropped from the narrative. This information will also be forwarded to the Policy Board and
Coordinating Committee. Council staff agreed to increase exposure of MetroGIS in its various publications.
4b. Pricing Policy for Metropolitan Council Orthoimagery
The Metropolitan Council has agreed to donate to MetroGIS any revenue it receives from the sale of its 1997
orthoimagery in excess of its costs to reproduce and deliver the imagery to others. It was agreed that MetroGIS
participants should be not be charged more than the cost of delivery to maintain consistency with the norm established
by the GIS Data and Costing Agreements. The group concurred with the Council’s proposal to share with MetroGIS any
excess revenue received from sales to non-MetroGIS participants. The Board will be informed of this new revenue source
at its May 27 meeting along with The Lawrence Group’s proposal to donate revenue to MetroGIS from the sale of its
street centerline database.
5.Other Business
None
6. Information Items
None
7.Adjourn
Sydow moved and Arbeit seconded to adjourn the meeting at 10:45 a.m.
Prepared by Randall L. Johnson, MetroGIS Staff Coordinator
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