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1. CALL TO ORDER
The meeting was called to order by Chairperson Erdahl at 8:35 a.m. It was held at the Roseville City Hall.
Members Present: David Claypool, Virginia Erdahl, Brad Henry, Richard Johnson Bill Brown for Partick
O’Connor, and Dennis Welsch.
Members Absent: David Arbeit and Paul Leegard.
Visitors: Gary Stevenson with Dakota County
Support Staff: Randall Johnson and Theresa Foster
2. ACCEPT AGENDA
The proposed agenda was accepted as submitted.
3. ACCEPT MEETING SUMMARY
The minutes for the July 20, 1999 and August 4th meetings were accepted by consensus.
4. DISCUSSION/ACTION ITEMS
4a. Peer Review Forum -- MetroGIS Fair-Share Financial Model
The members:
- agreed that the target time for the closing should be no later than 4 p.m;
- identified several people to serve as small group facilitators. Staff will contact each to confirm
availability;
- emphasized the opening comments should clearly state the purpose of the forum (why have you been invited)
and our expectations of participants;
- directed staff to shorten the list of questions for the small group sessions to fit one page and limit to
the following four concepts – a) understanding of the objectives of MetroGIS and the proposed data and functions
that MetroGIS would provide, b) perceived benefit of MetroGIS to prospective participant organizations, c) perceived
obstacles to participation, and d) willingness to pay a fee to support the organization;
- agreed to drop the opinion survey presented on page 39 of the agenda materials on basis it is premature to
ask participants to make a commitment one way or the other;
- agreed on the order of the speakers for the benefits portion of the program – Will Craig, Nancy Reed,
Dick Carlstrom, David Windle;
- agreed that less emphasis should be placed on the "top 13 information needs" and more emphasis should be
placed on the information needs currently under consideration are at the top of a list of 87.
4b. Business Plan Proposal
The group did not offer any additions or modifications to the proposal presented in the agenda materials. The
only direction received was that the consultant team should be clear that the appropriateness of the Joint Powers
Agreement (JPA) Association is not in question, as could be inferred from the statement in the first sentence of the
Proposal Section of the staff report, and that the Business Plan should concentrate on: 1) how and when to implement
the proposed JPA association, 2) document limitations of the JPA with respect to authorities needed by MetroGIS, 3)
recommend changes needed to overcome the cited limitations.
4c. Meeting Schedule
Tentative meeting dates were scheduled for September 30thand November 3rd. The members will decide on
September 23rd if there is need to meet before the October 27th Board meeting. The outcome of the Board’s action
or non-action on October 27th regarding the proposed fair-share model will determine if the November 3rd meeting will
be needed.
4d. Draft Report – Fair-Share Model Component of Project
Staff asked for direction about how many of the detailed tables should be presented in the main body of the
final report versus the appendices. No decisions were made. Staff will evaluate as they review the draft of the
consolidated final report (see item 4g).
4e. U.S. House of Representatives File 354
The consensus was that David Arbeit should be encouraged to inform Don Gimberling with the State Department of
Administration of this bill and to seek clarification from him how it might affect information policy in Minnesota.
Staff will also forward it to David Theisen of the Metropolitan Council’s legal staff for his take on the
proposal.
4f. Briefing of New Metropolitan Council about MetroGIS – September 29
No additions or modifications were offered to the briefing outline presented in the staff report. Team members
were informed that all Policy Board members would be encouraged to attend. No further discussion.
4g. Draft Consolidated Report – MetroGIS Fair-Share Financial Model and Organizational Structure Project
Henry mentioned that some of data development estimates seem to be significantly higher and others
significantly lower than he would expect. The members were generally comfortable that the total is probably consistent
with reality and acknowledged it is still too early in the process to expect significantly more accurate estimates.
However, when Henry asked for an explanation of what would be provided for the regional school jurisdiction dataset,
staff noted that the required information to answer the question was not provided. Staff noted that staff has been
concerned about the lack of adequate documentation for some time and that the consultant team has generally not been
willing to expand upon the minimal amount provided. It was agreed that staff should request the consultant to provide a
revised version of the report for consideration by the Coordinating Committee on September 23rd. If any outstanding
concerns remain concerning the report, staff was encouraged to share them with the Committee at that time.
5. INFORMATION ITEMS
5a. October 13-15 NSDI Organizational Structure Workshop – Denver, CO
Staff informed the Team of an NSDI sponsored workshop staff will be attending in October. The focus will be on
evaluating appropriate organizational structures for NSDI and how it can best interrelate with regional GIS
collaboratives such as MetroGIS. Commissioner Randy Johnson from Hennepin County, Chris Cialek with LMIC and Randall
Johnson with MetroGIS were invited to participate.
5b. Subcommittee Report – Non-Government MetroGIS Subscription Opportunities
Chairperson Erdahl and Claypool explained progress their subcommittee has made to date. They believe they will
have substantive results by mid October that can be folded into preparation of the proposed Business Plan for MetroGIS.
Chairperson Erdahl noted a goal of the subcommittee proactively address concerns in the 1999 Legislative session
regarding non-government access to public sector GIS data with commercial value. The committee will investigate ways to
balance possible revenues for MetroGIS against County concerns for "loss of cost recovery revenue".
6. NEXT MEETINGS
- September 30th and November 3rd both at the Roseville City Hall, beginning at 8:30 a.m.
7. ADJOURN
Henry moved and Claypool seconded to adjourn at 10:35 a.m. Motion carried, ayes all.
Prepared by Randall Johnson, AICP, MetroGIS Staff Coordinator
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