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1. Call to Order
Chairperson LaBau called the meeting to order at 8:50 a.m. at Roseville City Hall in Roseville, Minnesota.
Members present: Counties: Margo LaBau (Anoka); Patrick O'Connor (Hennepin); Virginia Erdahl (Washington);
Cities: Dennis Welsch (City of Roseville); and State: David Arbeit (LMIC).
Members absent: Metropolitan: Richard Johnson (Metropolitan Council)
Support staff: Randall Johnson, Heidi Welsch
Visitor: Richard Carlstrom of TIES
2. Acceptance of the agenda
The meeting agenda was accepted by consensus.
3. Acceptance of the Meeting Summary
The October 3, 1996 meeting minutes were accepted by consensus, as submitted.
4. New Business
4a. First Meeting of the MetroGIS Policy Board
The Team reviewed the program for the first Policy Board meeting scheduled for January 15, 1997. Dennis Welsch
discussed his presentation about the I35W Corridor Coalition. The Team agreed the I35W project exemplifies the benefits
of cooperation and data sharing.
The format and participants for the poster session to follow the Policy Board meeting was also discussed.
Staff explained that Dennis Welsch and Brad Henry (City of Minneapolis) are organizing several displays from various
multiparticipant city projects throughout the metro area for the poster session. Margo LaBau is organizing poster
displays from the counties. Dakota and Ramsey Counties intend to have live computer demonstrations at the poster
session and the five other counties will present posters of various projects, highlighting both urban and rural issues.
The Team agreed that it will be important for each organization represented on the Board to be involved in the poster
session. Staff will prepare a template for a one page summary of each exhibit to provide consistent labeling and
formatting. Richard Carlstrom, coordinator of the school district exhibit, explained that he would be working with LMIC
and Clark Evans with the Minnetonka School District to develop their exhibit.
4b. Membership Guidelines for Coordinating Committee
It was agreed that the perspective of private sector organizations is very important to the work of the
Coordinating Committee but that issues associated with actual or perceived conflicts of interest need to be addressed
in terms of voting rules. It was agreed to present a proposal to the Coordinating Committee on December 18th that would
address the following needs: 1) retain the voting rights of all current Coordinating Committee members until the Policy
Board adopts its operating guidelines, 2) distinguish between the members that are affiliated with an organization
represented by the Board seven counties, Metropolitan Council, AMM, MAWD, and TIES or the "core" committee membership
and those that are not among the core membership, and 3) ask the Board to authorize the Coordinating Committee to
prepare suggested operating guidelines for the Board's consideration and adoption by mid-1997.
4c. Principles for Decision Making Guidelines
Heidi Welsch reported the results of a survey she conducted involving several multiparticipant GIS
organizations and she explained that none of the organizations contacted had a similar enough organizational scheme to
be useful for development of decision making guidelines for the MetroGIS. She did, however, note that the Metropolitan
911 Board and Metropolitan Radio Board both have organizational schemes similar enough to be useful to the MetroGIS.
Heidi provided the Team with a preliminary draft of suggested operating guidelines for the MetroGIS that were modeled
after the 911 Board and Metropolitan Radio Board rule.
It was agreed that the Coordinating Committee should adopt interim operating guidelines until more formal
rules for the Coordinating Committee are adopted by the Policy Board. It was agreed that the interim operating
guidelines should continue the Coordinating Committee's policy for decisions by consensus until the Policy Board adopts
operating guidelines for the organization. Staff was directed to make a few modifications to the preliminary draft of
the suggested guidelines and to present the revised guidelines to the Coordinating Committee on December 18th for
approval.
The Team also agreed that the first matters that the Policy Board should be asked to address are as follows
and that Coordinating Committee acceptance of these items should be sought on December 18th:
- Endorse itself (the Board) as a group/entity that comprises the policy decision making authority for the
MetroGIS.
- Endorse the current Coordinating Committee members, who represent organizations also represented on the
Board, as the core voting membership of the Coordinating Committee.
- Endorse the other current members of the Coordinating Committee as voting members if the Committee for six
months or until such time that the Board adopts voting and membership guidelines for itself and its supporting
Committees and Advisory Teams.
5. Next meeting
The next Policy Advisory Team meeting will be held on February 6, 1997, at 8:30 AM at the Roseville City Hall.
6. The meeting was adjourned at 11:30 AM.
Prepared by Heidi Welsch, GIS Administrative Intern
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